Bussiness trips
For every trip:
- Application to attend a scientific event – please submit this every time you want to attend an event – conference, worskop etc. Specify the place, dates and name of the event, add some details how attending this event improves your PhD project or your skills.
- TAX_DECLARATION – fill every time if there is a conference fee to be paid!
ATTENDING EVENTS IN POLAND
- Delegation form for domestic trips – need to be prepared before the trip and submitted after coming back, it’s a base for reimbursement (it is prepared by Secretary Office based on you Travel application, has to be signed by PhD candidate after coming back)
ATTENDING EVENTS ABROAD
NCU procedures are available at: https://www.umk.pl/en/research/travel/
Procedures described there are valid FOR ALL THE TRIPS funded from NCU (including Minigrants, grant/faculty fundings – Grant4NCUStudents, ID-UB training etc.), only Erasmus and mobility have different rules (these are based on a contract/agreement that you sign before the trip occurs).
Please remember that your unit is “AST PhD school” not the faculty and that you need to add the conference name!
The travel abroad form is a base to reserve the fundings in XPrimer system. In needs to be done BEFORE the TRIP.
Every single time you are planning to go abroad you need to prepare the travel application form and submit it to the AST office to get the PhD School Director signature (Dean signature is not required).
Additionally you need to fill the attached application and describe the purpose of the trip and mention the total cost expected.
If there is a domestic part of the trip it need to be mentioned separately, because the cost of train tickets/domestic accommodation before the flight etc. needs to be covered from separate fundings.
There also additional documents needed in case of advance payment, conference fee payment (tax payer declaration that need my signature) etc.
Please read the rules before you submit the documents! Only complete application will be processed and signed.
Delegations
- Travelling abroad – forms
- Mobility abroad rules: Order No. 144 by the Rector of Nicolaus Copernicus University in Toruń of 26 August 2024
- Internship trips
- Application for funding
- Rector’s order no. 90 – local delegations
- Delegation form – need to be prepared before the trip and submitted after coming back, it’s a base for reimburstments, need to be prepared if there are f.e. train ticket to the airport to be covered by NCU
Old documents: